Who Do I Call If?


TOPIC POINT OF CONTACT CONTACT INFORMATION RELEVANT POLICY (where applicable)
Accounting/Internal Controls Office of Audit Services (213) 740-8258
compliance@usc.edu
Accounting and Auditing Complaint Reporting

Outlines procedures for the submission, receipt, retention, and treatment of complaints received regarding accounting, internal accounting controls, or auditing matters.

Affirmative Action/Diversity

  • Affirmative Action Compliance questions
Office of Equity and Diversity UPC: (213) 740-5086
HSC: (323) 442-2020
oed@usc.edu
Equal Opportunity, Affirmative Action and Non-Discrimination

Describes the university’s commitment to providing equal opportunities to all.

Anatomic Materials

  • Anatomical Gift Program
  • Willed Body Program
The Anatomical Gift Program at USC  (323) 442-1229
(323) 442-1191
Human Anatomic Materials Procurement

Outlines policies and procedures for the procurement, receipt, and disposal of anatomical materials.

Animal Use Research/Animal Care

  • Veterinary Care
  • Animal Care
  • Oversight of use of animals research
  • Institutional Animal Care and Use (IACUC) Committee
Department of Animal Resources (323) 442–1689
daradm@usc.edu
Investigator Manual

Provides information regarding the laws, regulations, and policies pertaining to appropriate animal care and use in research and teaching; the mechanism to obtain approval for animal use from the IACUC; the policies, procedures, and services of the Department of Animal Resources related to the care of animals.

Benefits at USC

  • COBRA
  • Employee benefit programs Health benefits
  • Retirement programs
  • Financial security
  • Educational benefits
Benefits Administration (213) 821-8100
uschr@usc.edu
Employee Benefit Programs and How They Work at USC
Biological Agents, Research with

  • Recombinant DNA
  • Potentially infectious microorganisms
  • Biologically derived toxins
  • Select Agents
  • Human cell lines
Institutional Biosafety Committee (IBC) (323) 442-2200

IBC@admin.usc.edu

Institutional Biosafety Forms and Standard Operating Procedures
Campus Crime Reporting

  • Reporting of suspicious, unusual, or criminal activity
  • Obtaining a copy of a report
  • Crime prevention tips/resources
Department of Public Safety (DPS) UPC Emergency: (213) 740-4321

 

UPC Business/Non-Emergency: (213) 740-6000

HSC Emergency: (323) 442-1000

HSC Business/Non-Emergency: (323) 442-1200

DPS Annual Security Report
Campus Violence

  • Campus Violence Prevention
  • Campus Violence Response
  • Violence in the Workplace
  • TrojansAlert Emergency Notification System
Department of Public Safety (DPS) – Emergencies and immediate threats of harm

 

Office of Equity and Diversity – Concerns regarding faculty and staff

Office of Student Affairs – Concerns regarding students

Safety Tips & Training (Department of Public Safety) – Crime prevention outreach services and programs

DPS:
UPC Emergency: (213) 740-4321
HSC Emergency: (323) 442-1000 

Equity and Diversity:
UPC: (213) 740-5086
HSC: (323) 442-2020
oed@usc.edu

 

Office of Student Affairs:
(213) 740-2421

 

 

Violence-Free Campus

Describes acts of violence covered by the policy; describes reporting and assessment procedures to be followed were an alleged act of violence may have occurred; explains role of Threat Assessment Panel; provides overview of possible findings and related disciplinary action.

Chemical Safety

  • Lab Safety Resources
  • Chemical Hygiene Plan
  • Carcinogens
  • Precursor Chemicals
  • Environmental Affairs
  • Research with Controlled Substances
  • iSustain (Green Chemistry)
  • Hazardous Waste
  • Management/Disposal
  • Transporting Chemicals On Campus
  • Compressed Gas Safety
  • Mercury Hazard and Replacement
Environmental Health & Safety Department (EH&S) (323) 442-2200

labsafety@usc.edu

Environmental Health and Safety Policies
Community Relations

  • Educational, cultural, and developmental opportunities for children who live in immediate USC neighborhood
  • Safety promotion in university neighborhoods
  • Promoting business establishment in immediate vicinity of campus
  • Encouraging USC employees to own and occupy housing in campus neighborhoods
  • Promotion of employment opportunities for those who live in surrounding neighborhoods
USC Government and Civic Engagement (213) 743-2073
Conflicts of Interest – Business Practices

  • Vendor Relationships
  • Conflict of Commitment
  • Outside Educational Activity
  • Endorsements
  • Personal Use of University Assets
  • Participation in Employment-Related decisions related to family/spouse/domestic partner
Office of Compliance (213) 740-8258
compliance@usc.edu
Conflict of Interest in Professional and Business Practices

 

Identifies conflict scenarios that must be disclosed; Describes disclosure mechanism; Explains how identified conflicts are addressed; Prohibits certain types of conflicts.

Conflicts of Interest in Research – Individual

  • Outside consulting activity related to a research project
  • Ownership interests and management roles in outside entities that might economically benefit from a research project
  • Use of students to perform services for outside entities in which researcher maintains a financial interest
Office of Research

 


Office of Compliance

(213) 740-6709
vice.president.research@usc.edu(213) 740-8258
compliance@usc.edu
Conflict of Interest in Research Policy

 

Identifies research conflict scenarios related to financial interests held by researchers; Describes disclosure and conflict evaluation process; Explains how identified conflicts are managed.

Conflicts of Interest in Research – Institutional

  • Research involving university held intellectual property (e.g. patents), particularly clinical trials
Office of Research (213) 740-6709
vice.president.research@usc.edu
Institutional Conflict of Interest in Research Policy

 

Identifies research conflict scenarios related to financial interests held by USC; Describes disclosure and conflict evaluation process; Explains how

identified conflicts are managed

Contract Signature Authority Office of the General Counsel (213) 740-7922 Authority to Sign Contracts and Agreements

Review requirements of new agreements; Authorized signers of agreements

Cost Transfers

  • SPA Journal Voucher process
  • Definitions of allowable Expense Transfers
  • Procedures for processing an Expense Transfer
  • Requirements to process payroll and non-payroll Expense Transfers
  • Guidance on what to do when account/award is set up late and costs on a non-sponsored account have already been incurred
Sponsored Projects Accounting (SPA) (213) 740-5381  

Cost Transfer Policy

Explains the requirements and procedure for Cost Transfers on Sponsored Project Accounts

Courseware Ownership

  • Courseware defined
  • Rights of university and faculty with respect to courseware
  • Income distribution arising out of licensing or sale of courseware
Office of the Executive Vice Provost, Academic and Faculty Affairs (213) 740-6715
vpafa@usc.edu
University of Southern California Courseware Policy

 

Defines “Courseware”; explains ownership rights of faculty and university regarding courseware; contains rules on competition with the university and conflicts of interest

Courseware Preparation and Ordering

  • USC Bookstores
  • Faculty textbook ordering – forms and procedures
  • Deadlines for ordering textbooks
  • University Custom Publishing
  • Ordering of custom course readers
  • Copyright clearance
  • Out of print books
  • Business Case Studies
  • In-Class Handouts
USC Bookstores – Book Division

 

USC Custom Publishing

(213) 740-8398
UscCourseMaterials@gmail.com(800) 934-9313
Custom.Publishing.Readers@usc.edu
Defensive Driving

  • Training requirements for employees authorized to drive University-owned vehicles, including electric carts, automobiles, trucks, cans, trams and busses for University business.
  • Training
  • Course fees
USCTransportation – trams, shuttles & buses and the campus cruiser program

 

Risk Management & Insurance Department – University-owned vehicles including electric carts, auto, trucks, cars etc.

(213) 740-3575 Vehicle/Driver Safety Policy
Disability Services (Faculty/Staff/Students)

  • Human Resources Administration (HRA)
  • Issues related to accommodation for disabled faculty/staff
  • Benefits Office
  • Basic, short-term, long- term disability Plans
  • Disability benefits
  • How to File a Disability Claim
  • Forms
  • Family Leave
  • Disability Services and Programs (DS&P)(for students)
  • Assistance in providing readers, scribes, note- takers and interpreters
  • Advocacy with faculty
  • Special accommodations for test-taking needs
  • Auxiliary aid and equipment loans
  • Assistance with architectural barriers
  • Information on accessible seating at USC sporting events
  • Assistive technology
  • Support for individual needs
  • Information on various disabilities
Human Resources Administration (HRA) – faculty/staff

 

Benefits Administration – faculty/staff

Disability Services and Programs (DSP) – student

 

(213) 821-8111
uschr@usc.edu
(213) 821-8100
uschr@usc.edu

 

(213) 740-0776
ability@usc.edu

Equal Opportunity, Affirmative Action and Non-Discrimination

Sets forth university’s policy against discrimination, including against those who have a disability Family Care and Medical Leave Policy

Explains eligibility for medical leaves of absence, including for reasons of disability.

Donor Gift Restrictions

  • Naming rights
  • Designation of use of funds
  • Condition on use of funds
  • Quid pro quo (providing of anything in value in return)
  • In kind contributions
  • Donation of Equipment
University Advancement

 

Office of the General Counsel

(213) 740-2211

 

 

(213) 740-7922

USC Gift Acceptance and Campaign Counting Policy

 

Describes USC policy and procedure regarding the making of all gifts to the university.

Drug-Free Workplace

  • Alcohol and Event Planning Guidelines
  • Health Risks Associated With Use of Drugs and Alcohol
  • Resources for Faculty and Staff
  • Overview of Sanctions for Violations of University Policy
Office of Compliance (213) 740-8258
compliance@usc.edu
USC Drug Free Policy Be Well USC Website

Provides overview of USC Policy regarding drug and alcohol use, along with resources for faculty, students, and staff.

Earthquake Preparedness

  • Creating an internal emergency plan
  • Earthquake preparedness training
  • Emergency resources in the event of an earthquake
Office of Fire Safety and Emergency Planning (213) 740-6197 Emergency Management – Business Continuity and IT Disaster Recovery

 

Describes university approach to handling emergencies.

Effort Reporting

  • eCert
  • Appropriate charging of effort on sponsored projects
  • Questions about Institutional Base Salary (IBS)
Office of Financial Analysis (213) 821-1937
ecert@usc.edu
Effort Reporting and eCert Policies and Guidance

 

Provides policy and guidance on rules and procedures regarding effort reporting and use of eCert, USC’s on-line effort certification application.

Emergency Preparedness

  • Coordination, preparation, and training resources
  • Campus emergency operations plan
  • Building evacuation drills
  • Preparation of internal emergency plan
Office of Fire Safety and Emergency Planning (213) 740-6197 Emergency Management – Business Continuity and IT Disaster Recovery

 

Describes university approach to handling emergencies.

Employee Orientation/ Onboarding

  • General Orientation
  • USC History, Mission and Strategic Plan
  • Payroll and USC Policies
  • University Services & Resources For Staff
  • Transportation Options
  • Mandatory Safety and Emergency Preparedness Information
  • Benefits Orientation
  • Health, Dental and Vision Benefits
  • Life Insurance
  • Retirement Plans
  • Tuition Assistance
  • Benefits Enrollment
USC Employee Gateway – Human Resources Division (213) 821-8100
uschr@usc.edu
Orientation Information for New Staff and Faculty
Employment Discrimination/ Harassment

  • Complaints Regarding Discrimination/Harassment based on protected class (race, religion, national origin, gender, age, disability, sexual orientation, Vietnam veteran status
  • Complaint filing procedures
  • Conduct of investigations, as appropriate
Office of Equity and Diversity UPC: (213) 740-5086
HSC: (323) 442-2020
oed@usc.edu
Discrimination, Harassment, Sexual Harassment and Sexual Assault
Sets forth university procedures for addressing complaints of discrimination and harassment.Employment and Workplace Issues
USC policies related to employment and workplace issues.
Export Controls

  • Restrictions on publication of research results
  • Nationality restrictions on personnel access to the conduct of research
  • University-related foreign travel
  • Exports to foreign countries
Office of Compliance (213) 740-8258
compliance@usc.edu
Faculty Handbook, Section 5-B – Outlines university’s commitment to conducting unrestricted, fundamental research.
Faculty Workplace Disputes/ Grievance

  • Faculty appointments
  • Promotions
  • Tenure
  • Contracts
  • Salaries
Office of the Executive Vice Provost, Academic and Faculty Affairs (213) 740-6715
vpafa@usc.edu
Faculty Handbook, Section 7 – Explains the issues that may be subject to the grievance process; sets forth the procedures for addressing faculty grievances, including grievance hearing

procedures.

FERPA/ Education Records

  • Access to student education records
  • Rights to inspect, review, and/or correct his/her records
  • Types, locations and custodians of education records
  • Restricting release of student records
Office of Academic Records and Registrar (213) 740-6963
Ferpahelp@usc.edu
Student Records Policy – Defines protected education records; describes procedures to inspect and correct records; explains circumstances under which education records may be disclosed.
Financial Aid

  • Applying for and receiving financial aid
  • Grants & Scholarships
  • Loans
  • Work Study & Jobs
  • Billing & Student Accounts
Financial Aid Office (213) 740-4444
Fire Safety

  • Emergency Operation Center
  • Building Evacuation Drills
  • Fire Safety and Fire Extinguisher
  • Training
  • USC Fire Watch Implementation
  • Checklist
  • Building Fire Protection and Life
  • Safety Systems
  • Fire Watch Implementation Checklist
  • Fire Safety Fact Sheets
  • “Hot Work Program and Permits”
Office of Fire Safety and Emergency Planning (213) 740-6197 Emergency Management – Business Continuity and IT Disaster Recovery – Describes university approach to handling emergencies.
Government Audits

  • Coordination and management of all government audit of externally sponsored research projects or programs
  • A-133 Audit report preparation
Office of Financial Analysis

 

Office of Compliance

 

Office of Audit Services

(213) 821-1937
ofa@usc.edu(213) 740-8258
compliance@usc.edu

 

(213) 740-8258
compliance@usc.edu

Government Relations

  • Advocacy to federal and state government related to the university’s core academic, research, public affairs, and business interests
  • Assisting policymakers by providing access to research and expert faculty for testimony and briefings
  • Liaison between university and federal and state government officials
  • Trojans in Public Service
  • Student internship opportunities
USC Office of State Government Relations

 

 

USC Office of Federal Relations

(916) 637-8981

 

 

 

(202) 824-5860

Hazardous Waste

  • Hazardous Waste Management and Disposal
  • Chemical Disposal
  • Biological Disposal
  • Standard Operating Procedures
  • Training
Hazardous Waste Management and Disposal Program (323) 442-2200
hazmat@usc.edu
Environmental Health and Safety Policies, Hazardous Waste Management (Environmental Management) Policy – Defines the types of waste that are considered hazardous; provides waste minimization standards; assigns responsibilities for hazardous waste management and disposal.
Healthcare Professional Clinical Billing (doctors, dentists, allied health professionals)

  • Medicare/Medi-Cal Billing Rules
  • Clinical Trials Billing
  • Non-government Billing obligations
Office of Compliance (323) 442-8588
compliance@usc.edu
Healthcare Provider Billing Compliance Policies and Procedures
Healthcare Professional Relationships with Industry (Pharmaceutical and biotechnology companies, device and medical equipment manufacturers, and other health care suppliers)

  • Consulting Arrangements and Industry-Sponsored Speaking Engagements
  • Gifts, Invitations, and Free Meals
  • Attendance at Industry-Sponsored Conferences
  • Education Grants and Trainee Scholarships
  • Unrestricted Grants
  • Industry-Sponsored Research Projects
  • Training and Education Regarding Use of Medical Devices
  • Pharmaceutical Samples, Discounts, and Other Reductions in Price
  • Site Access by Industry Representatives
  • Ghostwriting
Office of Compliance (323) 442-8588
compliance@usc.edu
Relationships with Industry Policy – Defines Healthcare Professionals subject to policy; sets forth guidelines on permissible interactions; describes disclosure and approval process related to consulting activity.
HIPAA Privacy and Security

  • Definitions of Protected Health Information (PHI)
  • Appropriate Use and Disclosure of PHI
  • Patient Access to PHI
  • Protecting the Security of PHI
  • Use of PHI for Research Purposes
  • Forms and Resources
  • Business Associate Addendums
Office of Compliance (213) 740-8258
compliance@usc.edu
HIPAA Privacy Rule: Policies, Forms and Other Resources
Hospital Billing Office of Compliance

 

 

Keck Hospital of USC – Billing and Insurance (KH)

 

USC Norris Cancer Hospital – Billing (NCH)

 

USC Verdugo Hills Hospital (VHH) – Billing

(323) 442-8588
compliance@usc.edu 

KH: (888) 670-1431

 

 

NCH: (888) 670-1431

 

 

VHH: (818) 790-7100

Keck Hospital of USC: Online Policies and Procedures
Human Subjects Protections Program (HSPP)

  • HSPP Policies and Procedures
  • Education and Training for those who conduct human subjects research
  • GCP Training
  • Responsible Conduct of Research Training
  • AAHRPP Accreditation
Office for the Protection of Research Subjects (OPRS) (213) 821-1154
oprs@usc.edu
University of Southern California Human Subjects Protection Program (HSPP) Policies and Procedures

 

Describes program; explains roles and responsibilities of the Institutional Review Boards (IRB); explains IRB review and approval process; explains informed consent requirements; sets forth rules related to special/vulnerable research subjects; provides forms and resources.

Human Subjects Research/ Institutional Review Boards (IRB)

  • iStar (IRB Application System)
  • Questions regarding protocols under review
  • Initial and continuing review of protocols
  • Expedited/exempt review
  • Informed consent
  • Minimizing risk in human subjects research
  • Maintaining privacy and confidentiality
  • Forms and Templates
  • Student queries related to human subjects research
  • CITI (Human Subjects Education Program)
  • IRB Reviewer Guidelines
  • Human Subjects Research brochures
Health Sciences Institutional Review Board (HSIRB)

 

 

 

University Park Institutional Review Board (UPIRB)

(323) 223-2340
IRB@usc.edu 

 

 

(213) 821-5272
upirb@usc.edu

University of Southern California Human Subjects Protection Program (HSPP) Policies and Procedures

Describes program; explains roles and responsibilities of the IRB; explains IRB review and approval process; explains informed consent requirements; sets forth rules related to special/vulnerable research subjects; provides forms and resources.

Immigration/Visa Issues (Faculty/staff, student)

  • Faculty/ staff/ student Visa Services
  • I-20 questions
  • F-1/ J-1 Student Employment
  • J-1 Student Exchange visitor
  • program
  • Curricular Practical Training (CPT)
  • Optional Practical Training (OPT)
  • Housing for International Students
  • Tax and Travel Guidance
  • Driver’s License
Office of International Services (213) 740-2666
ois@usc.edu
Indirect Costs/Facilities & Administrative (F&A)

  • Indirect cost rate proposal
  • Fringe Benefit Proposal
  • Guidance on indirect vs. direct costs on specific research projects
Office of Financial Analysis (213) 821-1937
ofa@usc.edu
Information Security

  • Types of university-related information subject to heightened security
  • Guidance on physical and technical security
  • Roles and responsibilities
  • Evaluation of information systems for security purposes
  • Reporting of information security breaches
  • How to Obtain Free Credit Report
Information Technology Services (ITS) (213) 740-5555
consult@usc.edu
security@usc.edu
Information Security Policy

 

Identifies categories of information entitled to heightened protection; describes methods to provide physical and technical security of such information; explains responsibilities of stewards, managers, and users of university information; describes the obligation for reporting security breaches; provides additional university and external resources regarding information security.

 

Network Infrastructure Use Policy

 

Explains university ownership of network infrastructure; establishes responsibilities of faculty, staff, students, and other employees in protecting and securing network infrastructure; sets forth access authorization procedures and virus protection and patch management procedures.

 

Employee Email

 

When using email to conduct official university business, employees must use USC email exclusively.

Insurance at USC

  • Certificates of insurance
  • Risk control and risk financing
  • Occupational and non-occupational disability programs
  • Property claims
  • University-owned vehicle damage claims
  • Use of personal vehicles for
  • university business
  • Personal injury to non-employees
  • Violence in the workplace
  • USC field trip guidelines
  • Campus helicopter landing procedure forms
Risk Management & Insurance Department (213) 740-6203 Insurance Policies and Procedures

 

Requires that all university insurance- related activities be coordinated with the Risk Management Department; provides references to other relevant university policies.

Intellectual Property / Technology Licensing

  • Protecting ideas
  • Invention disclosures
  • MTA’s, CDAs
  • License Agreements
  • Master Research Collaboration Agreements
  • Marketing of inventions to potential investors and licensees
  • Innovation programs:
    • Technology Access Grants
    • Startup Program
    • Student Interns
    • Faculty and Student business plan competitions
USC Stevens Center for Innovation (213) 821-5000 University of Southern California Intellectual Property Policy

 

Describes various type of intellectual property protection; explains ownership of intellectual property; sets forth invention disclosure process; explains royalty-sharing between university and inventor

Laser Safety

  • Laser Safety Manual
  • Registration of Lasers
  • Transfer of Lasers
  • Laser Usage Log
  • Request service
Environmental Health & Safety Department (EH&S) (323) 442-2200
radsafety@usc.edu
Injury and Illness Prevention

 

General information; authorization to use lasers; procurement and use of laser systems; personal protective equipment; general instructions for auxiliary personnel; training requirements for laser users; Class 3B warning sign; Class 4 warning sign.

Medical Surveillance

  • Sharps protection
  • Identification of conditions that could lead to occupational disease
  • Compliance with state and federal regulations that require medical monitoring
  • Tracking of occupational injuries, illnesses, and exposures
  • Respiratory  Protection Program
  • Hearing Conservation Program
  • Surveillance for animal exposures
  • Hepatitis B Immunization
Environmental Health & Safety Department (EH&S) (323) 442-2200
injuryprevention@usc.edu
Injury and Illness Prevention

 

Requires schools and departments to take engineering, administrative, and personal protective measures as appropriate to minimize employee exposures to hazardous biological, chemical, physical, or radioactive agents; establishes roles and responsibilities.

 

Medical Surveillance Program Description

 

Applicable regulations and standards; Roles and responsibilities; occupations that require medical surveillance; types of medical surveillance performed; exposure monitoring requirements.

Misappropriation of Assets

  • Theft of university property
  • Embezzlement of university assets
  • Fraud
  • Reporting of suspected misappropriation
Office of Audit Services (213) 740-8258
compliance@usc.edu
Misappropriation of University Assets

 

Roles and responsibilities; reporting of suspected violations; explanation of investigation process; description of potential disciplinary action; explanation of appeal process.

NCAA Compliance

  • Rules Education
  • Coaches Certification Exam
  • Rules for Athletes and Parents
  • Professional Sports Counseling Panel
  • NCAA Rules & Bylaws
  • NCAA Health and Safety
  • NCAA Drug Testing Program
  • Sports Wagering
  • Conduct and Employment of Athletics Personnel
  • Amateurism
  • Recruiting
  • Tryout Forms
  • Academic Eligibility
  • Playing and Practice Seasons
Athletic Compliance Office Staff Contact List Athletics Compliance – Document Library

 

Describes Policies and Procedures for coaches and staff; athletes and parents; prospective student-athletes; alumni, boosters, faculty, and fans.

Occupational Safety & Health Administration (OSHA) /Worker Safety

  • Report a safety concern or obtain general workplace safety information
  • Compressed gas
  • Electrical
  • Fall Protection
  • Medical and First Aid
  • Powered Industrial Trucks
  • Machine guarding
  • Hot work
  • Tools and Equipment
  • Trenching
  • Walking and Working Surfaces
  • Request Hazmat pick up
  • Ergonomic evaluation request
  • Hazard communication
  • Laser usage log
  • Chemical Waste Disposal Record Form
  • Lockout/Blackout
  • Means of egress
Environmental Health & Safety Department (EH&S) UPC: (213) 740-6448
HSC: (323) 442-2200
injuryprevention@usc.edu
Manuals and Resources

 

•     Injury and Illness Program

•     Means of Egress Program

•     Hazard Communication Program

•     Vehicle Safety Program

•     Confined Spaces

•     Personal Protective Equipment (PPE)

•     Fall Protection/Fall Arrest

•     Forklift Safety/Training

•     Lock-Out/Tag-Out

•     Diving Safety

Payroll

  • TrojanTime
  • WorkDay
  • Direct Deposit
  • Year-end tax forms
  • Payments to short-term international visitors
  • Payroll and tax forms Schedules
University Payroll Services UPC: (213) 740-8855
HSC: (323) 442-2775
payroll@usc.edu
Personnel Files and Payroll Records

 

Explains rights of access to and inspection of personnel records, including payroll information.

Peer-to-Peer File Sharing

  • Uploading, downloading, or sharing of copyrighted material
  • Prohibited activities
  • Copyright infringement notifications
  • Appropriate downloading
Information Technology Services (ITS) (213) 740-5555
consult@usc.edu
Annual Copyright Compliance Letter

 

Provides basic information regarding the differences between legal and illegal file sharing.

Personnel Records

  • Inspecting personnel records by authorized university officials
  • Employee inspection of personnel file
  • Employee copy of his or her own payroll records
  • Releases of employee information outside the university
Human Resources Administration (HR Partners) (213) 821-1111
uschr@usc.edu
Personnel Files and Payroll Records

 

Explains rights of access to and inspection of personnel records, including payroll information.

Political Activity/Lobbying

  • Involvement in campaigns for public office
  • Statements by the university or its employees in connection with a campaign for public office
  • Statements regarding pending or current legislation, ballot measure, proposition, law or ruling
Government and Civic Engagement (213) 740-5371 Political Activity Policy

 

Prohibits participation by USC in any political campaign on behalf of (or in opposition to) any candidate for public office; prohibits individual employees from engaging in such participation on behalf of the university; precludes statements taking a position or expressing an opinion on behalf of the university on pending or current legislations, ballot measure, proposition,

law or ruling.

Purchasing (Independent Contractors)

  • Appropriately classifying independent contractors
  • Independent contractor processes
  • Reference Guides
  • Independent contractors who are not US citizens
  • Independent contractor agreements
Department of Payment Services (formerly Disbursement Control and Accounts Payable) (213) 740-2281
(213) 740-2716
purchasing@usc.edu
Independent Contractors Policy and Appendix

 

Policies and Procedures for Classifying and Engaging Independent Contractors

 

Definitions and checklists to ensure proper classification; steps for processing payment; tax reporting/withholding and reporting requirements; employee vs.

independent contractor checklist

Purchasing (Vendor Eligibility)

  • Establishing new suppliers/vendors
  • Minimum supplier requirements
  • Selecting responsive and qualified suppliers
  • Reviewing and signing vendor contracts
  • Monitoring supplier-contract performance
Department of Procurement Services (formerly Purchasing Services) (213) 740-2281
(213) 740-2716
purchasing@usc.edu
Purchasing Policies

 

Sets forth requirements for vendor eligibility.

Radiation Materials and Safety

  • Radiation Safety Committee
  • Radiation Safety Manual
  • Lab relocation
  • Education and training requirements
  • Forms related to use of radioactive material
Radiation Safety (323) 442-2200
radsafety@usc.edu
Radiation Safety Manual

 

Authorization to use radioactive material; procurement and use of radioactive material; Radiation Safety committee; training and safety procedures; emergency procedures; DPS, maintenance, housekeeping, and

pathologist personnel instructions.

Record Management

  • Retention of records
  • Destruction of records
  • Guidance on types of records that must be retained and for how long
Office of the General Counsel (213) 740-7922 Record Management Policy

 

Assigns responsibility for record use, retention, and destruction; establishes various categories of records and describes official repositories for various types of records; provides record

retention schedule.

Scientific Misconduct

  • Types of conduct covered
  • Making a scientific misconduct allegation
  • Inquiry/Investigation process
  • Reporting requirements
Office of Compliance

 

Office of Research

(213) 740-8258
compliance@usc.edu(213) 740-6709
vice.president.research@usc.edu
Scientific Misconduct Policy

 

Defines misconduct and to whom policy

applies; describes the allegation, Inquiry,

and Investigation process; sets forth reporting obligations (where applicable).

Sexual Misconduct/Violence

  • Sexual misconduct (including harassment and assault)
  • Dating violence
  • Domestic violence
  • Intimate partner violence
  • Stalking
Office of Equity and Diversity (OED) Title IX Coordinator

 

Sexual Assault Resource Center

(213) 740-5086
oed@usc.edu 

(213) 740-4900

Discrimination, Harassment, Sexual Harassment and Sexual Assault policy

 

Outlines prohibited behaviors and explains process for reporting violations.

 

SCampus

Defines sexual misconduct, sexual assault, dating violence, domestic violence, intimate partner violence, and stalking; explains university expectations and affirmative consent standard; describes reporting and investigation process; outlines disciplinary procedures.

Signage

  • Posting signs/banners
  • Content of signs/banners
  • Posting locations
Real Estate & Asset Management (213) 821-3070 Signage Policy

 

City and university requirements for posting signs and banners, including size, duration, and content; lists USC offices that may need to review requests for

sign approval.

Small/Female/Minority-Owned Business

  • Policies, Procedures, and Forms
  • Promoting accessibility to and awareness of Diverse Suppliers
  • Diverse Supplier database
  • Government subcontract plans in compliance with the FAR and DFARS
  • Preparation of “Good faith effort” diverse supplier usage proposals
  • Submission of diverse supplier compliance reports to applicable governmental agencies
  • Outreach programs
USC Small Business Diversity Office (213) 740-2281
(213) 740-2716
supplier@usc.edu
Diverse Supplier Guidelines

 

Roles and responsibilities; defines “Diverse Suppliers”; provides Diverse Supplier goals by group and source of funds; outlines penalties for false representations regarding Diverse Supplier status.

Smoke-Free Workplace

  • Questions regarding prohibitions on smoking
  • Outdoor areas where smoking is permitted
Environmental Health & Safety Department (EH&S) (323) 442-2200
injuryprevention@usc.edu
Smoke-Free Policy

 

Prohibitions on smoking on or in university property.

Staff Wage and Hours

  • Alternative work schedule
  • Attendance records
  • Compensation
  • Meal periods
  • Overtime
  • Rest periods
  • Work Schedule
  • Holiday schedule
  • Standard letters and forms
  • Equal Opportunity and Affirmative Action
Human Resources Administration (HRA) (213) 821-8280
uschr@usc.edu
Staff Wage and Hour Policies

 

Listing of all university Staff Wage and Hour policies, addressing issues such as overtime, work schedule, holiday schedule, and compensation.

Staff Workplace Employment Disputes (non-discriminatory)

  • Supervisor/subordinate disputes
  • Peer disputes
Human Resources Administration (HRA) (213) 821-8111
uschr@usc.edu
Staff Complaint Process

 

Describes eligibility to bring complaint under the policy; explains departmental and university processes for handling complaints; provides protection from retaliation for making good faith

complaint

Stem Cell Research/Stem Cell Research Oversight Committee (SCRO)

  • Procurement or use of human oocytes
  • Use of human embryos
  • Derivation of a covered stem cell line
  • In vitro research using existing covered stem cell lines
  • Introduction of covered stem cell lines into the brains of animals at any state of embryonic, fetal or post-natal development
  • Introduction of covered stem cell lines into a live human
Stem Cell Research Oversight Committee (SCRO) (323) 442-7834
scro.cttee@med.usc.edu
University of Southern California Human Subjects Protection Program (HSPP) Policies and Procedures, Chapter 8
Student Conduct

  • Reporting an incident
  • Review process
  • Appeal Guidelines
  • Resources for faculty and family
Office of Student Judicial Affairs and Community Standards (SJACS) (213) 821-7373
sjacs@usc.edu
University Student Conduct Code

 

General disciplinary principles; student conduct expectations; nonacademic violations review process; academic integrity review process; appeals process; student conduct records;

sanctions for violations of Code.

Subpoenas

  • What to do after receiving a subpoena
  • Guidance and direction on appropriately responding to a subpoena related to university responsibilities
Office of the General Counsel (213) 740-7922 Acceptance of Summons, Complaints and Subpoenas

 

Sets forth rules for acceptance of subpoenas seeking various types of university records and testimony.

Sustainability

USC Sustainability (213) 821-3942
sustainability@usc.edu
Sustainability 2020

 

University adopted sustainability goals for 2020. Sustainability goals cover the following areas:

•   Education and Research

•   Engagement

•   Energy and Greenhouse Gas Emissions

•   Procurement

•   Transportation

•   Waste

Tax issues/IRS

  • UBIT (Unrelated Business Income Tax)
  • General Ledger Information
Office of the Comptroller

 

University Taxation Services

(213) 821-1900

 

 

(213) 821-1986

Workers’ Compensation

  • Filing a Claim
  • Medical Care for work-related injuries
  • Benefits
  • Nurse Health Advocate
  • Self-Insurance certificate
Workers’ Compensation (213) 740-6205 Medical Leave Policy

Anti-discrimination rules applicable to those who file workers’ compensation claims; describes medical leave benefits.

Workplace Health and Wellness

  • Work/life support at USC
  • Faculty/staff counseling and consultation
  • Faculty, management, and departmental consultation
  • Family and dependent care
  • Workplace health and wellness (stress reduction, depression and anxiety, alcohol and drug abuse, health and fitness)
  • Presentations, groups, and workshops
  • Filing a Claim
  • Medical Care for work-related injuries
  • Benefits
  • Nurse Health Advocate
  • Self-Insurance certificate
USC Center for Work and Family Life (213) 821-0800
cwfl@usc.edu
Anti-discrimination rules applicable to those who file workers’ compensation claims; describes medical leave benefits.
Workplace Health and Wellness

  • Work/life support at USC
  • Faculty/staff counseling and consultation
  • Faculty, management, and departmental consultation
  • Family and dependent care
  • Workplace health and wellness (stress reduction, depression and anxiety, alcohol and drug abuse, health and fitness)
  • Presentations, groups, and workshops
USC Center for Work and Family Life (213) 821-0800
cwfl@usc.edu